Location: Remote

Organization: Kindle Project

Status: Full-Time | Independent 501(c)(3) Nonprofit Organization

Are you ready to join an innovative philanthropic organization that’s rewriting the rules of giving? Kindle Project is hiring an Operations Manager to support our dynamic work, focusing on the intersection of sound financial management, operational excellence, and collaborative grantmaking.

Working closely with the Executive Director (ED), program team, and our Fractional CFO, the Operations Manager will actively lead in managing the day-to-day activities of our work, including financial administration, grant administration, and organizational operations. This role also assumes responsibilities for coordinating the overall operations of the organization with an eye to risk and legal management. If you have a knack for keeping systems running smoothly while supporting meaningful impact, we want to hear from you!

About Kindle Project

Kindle Project is an agile, independent 501(c)(3) organization dedicated to reimagining philanthropy through collaborative, people-powered grantmaking. We believe in trust-based, participatory giving models that align donors and changemakers for bold impact. Our work centers on discovering and supporting often-overlooked projects, while developing grantmaking methods that democratize the flow of resources.

Having transitioned from a fiscally sponsored project to an independent nonprofit, we are in a new chapter of growth. We are a team of individuals who are deeply dedicated to our work and each other, value creativity and collaboration, and are mission aligned. We have a culture of can-do teamwork with all hands on deck. If you are excited to develop and manage efficient financial and operational systems to support a mission-driven organization, we’d love to meet you!

Position Overview: Finance and Operations Manager

In this full-time position, you will manage Kindle Project’s day-to-day financial, operational, and administrative functions, working closely with the ED, our external accounting partners, and our Fractional CFO. You’ll play a vital role in human resources and compliance, help coordinate board activities, and provide essential support for our grants and donor management systems. This position offers the opportunity to work remotely, independently, and collaboratively within a highly innovative organization.

Key Responsibilities

● Operations Management & Oversight

○ In collaboration with our fractional CFO, support the accounts payables, accounts receivable, and financial activities of the organization, ensuring smooth execution of processes and procedures.

○ Manage compliance with Kindle Projects’ financial policies and relevant federal and state regulations.

○ Ensure timely multi-state charitable registrations, insurance renewals and manage subscriptions.

● Human Resources

○ Manage HR operations, including benefits, retirement plans, and insurance.

○ Draft and manage contracts for contractors and ensure accurate and timely payments.

○ Help onboard new employees and serve as a liaison for staff HR needs.

● Grants Management

○ Help set up and maintain a new grants and contact database.

○ Manage grants administration and donor information systems, ensuring all records are current.

○ Coordinate with the program team and cohort members on grant recommendations and agreements.

○ Assist in generating reports for donors, the board, and program teams.

○ Support donation tracking, communication with donors, and sending donation acknowledgment letters.

○ Send reminders for grant reporting deadlines and follow up with recipients to ensure compliance.

● Board Relations

○ Coordinate board logistics and scheduling, ensuring materials are prepared for meetings.

○ Attend board meetings and serve as board note taker.

● Administration

○ Supporting the Development team with donor tracking and donation documentation.

○ Support the ED with various administrative and operational projects, including scheduling, event logistics, and organizing documentation.

○ Manage events and travel, including cohort gatherings, organizational meetings and board retreats in partnership with leadership.

○ Occasional travel for board meetings or programmatic events.

Qualifications & Experience

● Education: Bachelor’s or Master’s degree or equivalent experience.

● Experience:

○ 5+ years in operations, administration, financial support (human resources experience a plus) ideally in the nonprofit sector.

○ Experience collaborating with external accounting partners and managing human resources.

○ Familiarity with grants management, donor relations, and nonprofit compliance.

● Skills & Attributes:

○ Detail-oriented with strong organizational skills.

○ Comfort around numbers and data.

○ Systems think who can adapt to existing systems and implement new ones.

○ Excited and confident to research.

○ Able to balance multiple priorities and deadlines with ease.

○ Comfort working with diverse communities.

○ Excellent verbal and written communication skills.

○ Comfortable working remotely and independently.

○ Possesses the necessary leadership skills to work effectively with the Executive team, staff, clients, and board members.

○ Proactive, solutions-focused, and able to anticipate organizational needs.

What We Offer

● A flexible, remote work environment that values collaboration and innovation.

● The opportunity to help shape the future of a growing, innovative nonprofit.

● A chance to make a meaningful impact by supporting trust-based, participatory philanthropy.

● Comprehensive benefits package including health, dental, and life insurance, and a retirement plan.

Application Process

To apply for this position please send a cover letter and resume to Sadaf Rassoul Cameron at sadaf@kindleproject.org. Applications will be reviewed until posting is filled.

Kindle Project

New Jobs

Operations Manager