Administration Officer. New York. Posting Date: 05/22/2025. Deadline: 06/04/2025
Role Title: Administrative Officer
Contract Type: Fixed Term 1 year
Reporting To: Director, Higher Education
Program/Department/Unit Name: Office of the Chair
Location: New York
Team Name: Higher Education
Some of the responsibilities of the Admin Officer include grant administration, events management, schedule management, preparing briefing materials, presentations, contracts administration.
Key responsibilities
- Manage a wide range of administrative tasks, including events management and logistics support
- Support staff in the grant-making process, communicate with grantees on the proposal submission process, assist with grant record preparation for compliance, monitor grant making processes, payments and timely reporting.
- Support senior staff in the higher education team and the Office of the Chair with administrative functions, including coordinating schedules, planning complex stakeholder meetings/events, and researching/arranging logistics
- Serve as a communications liaison between the senior staff in the Office of the Chair and Office of the President, and the OSF Network as a whole, especially regarding operations, exercising considerable discretion and working under limited supervision
- Generate and prepare a variety of materials in advance of routine and special engagements, preparing briefing materials, presentations, and reports as needed
- Take notes in meetings and support project management as required
- Process and oversee progress of consultant contracts
- Contribute to budget preparation, implementation, and monitoring
The ideal candidate
- Multiple years of complex administrative/operational experience, ideally in a global organization
- Proven experience in collaborating, engaging, and supporting multi-country stakeholders.
- Excellent writing and communication skills with the ability to express ideas, request actions, and/or formulate plans or policies
- Ability to effectively plan, organize, and prioritize activities to efficiently meet objectives (within a complex and multi-geography environment)
- Ability to manage, analyze data and draw insights for managers
- Proficiency in office software and technology (e.g., MS Office Suite)
- Proficiency in Foundation Connect, Salesforce, Adaptive Insights, and other OSF systems strongly desired
- Attention to detail and problem-solving skills
- Excellent organizational, analytical, and interpersonal skills
- Demonstrated experience and desire to make operations run smoothly and efficiently
What we offer
- Exceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.
- Excellent benefits and perks to promote well-being and a healthy work-life balance, including:
- Generous time off, as well as our standard Open Society close at year-end (where vacation days are not required) and flexible work arrangements.
- Employer-paid health insurance *and dental plans for individuals and families (no employee contribution required).
- Exceptional retirement savings plan (non-contributory for employees) and life insurance.
- Progressive paid parental leave, reproductive and family planning support, and much more.
- A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.
FOR ROLES IN THE US ONLYThe salary range for this role in the US is $80,000 - $100,000 (USD). The final offer is influenced by a wide array of factors including but not limited to skill set and level of experience
Description of the organization
Open Society Foundations aim to establish vibrant and inclusive democracies where governments are accountable to their citizens. Our operating model organizes grantmaking around specific, time-limited projects, developed alongside support for established partners, enabling us to respond swiftly to emerging needs. We are committed to promoting human dignity, equality, and rights; reimagining democratic ideals and practice; and advancing equity in governance systems.
Guided by our founder’s values and the belief in the art of the possible, we engage directly with global entities, individuals, and policymakers through grants, advocacy, impact investing, and strategic human rights litigation to drive positive change. At the heart of our mission is a deep commitment to rights, equity, and justice, inspiring every action we take.
Additional information
Open Society Foundations is committed to building an inclusive workforce that reflects the communities we serve. We actively seek applications from talented individuals across all backgrounds, identities, and life experiences. Each candidate is evaluated solely on their unique qualifications without regard to race, age, sex, religion, ethnic origin, nationality, gender, sexual orientation, disability, pregnancy, or any other legally protected characteristics.
We are committed to providing reasonable accommodations for candidates with disabilities.
This position was originally posted by the Open Society Foundation and has been curated by PurposePhil Career. To apply, please visit the original listing on the "apply" link below. We are not affiliated with the employer organization of this job ad or consultancy, and provide this curated listing as a service to our users.
