Program Associate

Zero to Three • Full-time • Remote (United States) • $40k - $55k / year • 1w ago

About Zero To Three

Founded in 1977, ZERO TO THREE works to ensure that babies and toddlers benefit from the early connections that are critical to their well-being and development. Our mission is to ensure that all babies and toddlers have a strong start in life. At ZERO TO THREE, we envision a society with the knowledge and will to support all infants and toddlers in reaching their full potential. Our Core Values Statement: We believe that how we do our work is as important as what we do. To learn more about ZERO TO THREE, please visit our website at zerotothree.org.

OUR COMMITMENT TO DIVERSITY

ZERO TO THREE is proud to be an equal-opportunity employer committed to inclusive hiring, advancement, and professional development. It is dedicated to diversity in its work, its staff, and community partners. This is an exceptional opportunity for a professional who shares our commitment to diversity, equity, and inclusion and supports our mission to enhance outcomes for all children.

Summary

The Program Associate is responsible for providing administrative support to PSP and THRIVE, providing targeted support to the program/project directors. Key responsibilities include supporting in-person and virtual meetings, Technical Assistance (TA) activities, contracting processes, invoicing, communications processing, and contact lists.

Essential Responsibilities

Assist the Program Director with administrative needs, including developing reports, scheduling and preparing for internal and external meetings, preparing materials for mailings, maintaining an organized electronic filing system, maintaining mailing lists, and maintaining the project calendar.
Manage contracting and procurement processes.
Process project expenses, including check requests and expense reports.
Attend and/or record key PSP meetings and provide meeting notes.
Schedule and support TA activities and work closely with related staff and/or vendor(s) to ensure coordinated effort:
Provide formatting and design of documents for presentation as needed.
Provide logistical planning and administrative support to audio conferences, webinars, and in-person grantee meetings as needed.
Maintain a virtual meeting platform, manage recordings and follow-up activities as needed.
Work with the Program Director to support in-person and virtual meetings.
Develop and maintain internal databases as needed for the project.
Support dissemination and communication efforts through direct mailings and electronic dissemination efforts.
Provide professional customer service and prompt response to project-related inquiries.
Provide general administrative and program support as needed.
Some travel, including overnight stays.
Other duties as assigned.

Pediatrics Supporting Parents (PSP) and Tribal Home Visiting Resource Institute for Excellence (THRIVE) Responsibilities:

Essential Skills & Experience

At least 2 years of experience in administrative or office support role.
Strong knowledge and experience using Microsoft Word, PowerPoint, Access, Excel and Photoshop.
Strong knowledge and experience using Adobe Connect.
Excellent customer service skills.
Excellent organizational skills; excellent problem-solving skills.
Excellent verbal and written communication skills.
Ability to work independently as well as in a team structure.
Ability to manage multiple duties effectively and efficiently.
Ability to be flexible and adaptable to dynamic changes in the work environment.
Strong interpersonal skills.

EDUCATION

Bachelor’s degree or equivalent experience.

Compensation & Benefits

This position's salary is estimated to be $40,000 to mid $55,000s depending on experience, geo-location, budget, and other comparable and similarly scoped internal positions. In addition to salary, ZERO TO THREE offers a comprehensive benefits package including medical, dental, vision, HRA, retirement contributions, generous leave benefits and more.

Physical Requirements

While performing the responsibilities of the job, the employee is frequently required to use finger dexterity and sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. Also, they may need to remain seated for extended periods, can perform repetitive motions, and reach for objects. An employee is frequently required to hold a writing instrument, communicate verbally, and hear well enough to detect nuances and receive detailed information. They may be required to grasp objects, push, and pull objects, bend, stand, walk, squat, or kneel. Vision abilities required by this job include close vision for data preparation or analysis, and expansive reading. May need to lift up to 30 pounds.

Essential Qualities

Encourages and practices critical thinking
Is self-reflective and empathic
Recognizes the influence of workplace relationships on outcomes and results
Maintains a respectful and accepting approach to others
Awareness of the influence of the larger context on individual behavior
Collaboratively and creatively supports the work efforts of colleagues at all levels and in all areas of the organization

WORKING CONDITIONS

The work conditions described here are representative of those an employee encounters while performing this job. Depending on work location, the incumbent will typically work indoors in a heated and air-conditioned office, with a mixture of natural, incandescent, and fluorescent light with low to moderate noise levels or be subject to working conditions conducive to a home environment. When travel is expected, the incumbent will be exposed to outside environmental conditions during those times.

ZERO TO THREE is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

Due to the high volume of applications, we are not able to provide individual feedback to candidates regarding the status of their application. If selected to move forward in the process, someone from the hiring team will contact you regarding next steps.

This position was originally posted by Zero to Three and has been curated by PurposePhil Career. To apply, please visit the original listing on the "apply" link below. We are not affiliated with the employer organization of this job ad or consultancy, and provide this curated listing as a service to our users.