Program Coordinator

Accelerate • Full-time • Remote (United States) • $60k - $80k / year • 5d ago

Accelerate exists to dramatically improve student outcomes at scale by turning evidence into action. As a hub for advancing what works, Accelerate partners with states to scale proven, evidence-based practices that deliver measurable gains for students. We share knowledge and insights across the field to expand what’s possible, working alongside leaders to embed effective solutions into the fabric of public education. By aligning research, policy, and practice through state implementation, we turn evidence into measurable progress, helping students thrive.

Accelerate is a growing organization - one that is equity-centered, results-oriented, and simultaneously grounded in optimism and realistic implementation. We aspire to build a small, talented, diverse team of leaders who bring both systemic experience and an entrepreneurial spirit to the work.

Position Overview

The Program Coordinator will support the organization's grant programs by coordinating program activities, managing grantee relationships, and ensuring efficient program operations. Working closely with the Managing Director of Programs, this role will serve as the central point of coordination for grant management processes, stakeholder communications, and program administration.

The ideal candidate will be an experienced project manager who can oversee multiple grant programs simultaneously, working collaboratively with team members to coordinate and streamline program operations, logistics, reporting, and communication.

Responsibilities

The Program Coordinator will play a key role in the following areas:

Grant Application and Reporting Management

Manage the grant application and reporting portal, providing technical assistance to applicants and grantees as needed.
Coordinate the internal review of grant applications and reports, including scheduling and communications for applicant and grantee interviews
Track reporting deadlines and send communications to applicants and grantees
Maintain grant database with status updates, evaluation scores, and follow up actions
Track implementation timelines, milestone achievement, and required deliverables throughout the grant period; follow up with grantees as needed to ensure timely submission of all reporting documents

Communications & Stakeholder Relations

Maintain relationships with grantees and facilitate ongoing communication with grantees and other stakeholders in service of Accelerate’s mission, grant programs, and research learning agendas
Coordinate resolution of grantee implementation challenges or barriers that arise during the grant period
Prepare program updates and progress reports for internal and external (e.g., funder documents, board presentations) reporting
Collaborate with grantees on public-facing materials and case studies (e.g., Mathematica syntheses [link])
Manage follow-up actions and deliverable deadlines for all grant programs, the Community of Practice, and the annual convening

Community of Practice (CoP) Coordination and Support

Coordinate and execute the logistics for the CoP, including but not limited to maintaining the membership database, sending invitations to sessions, creating session materials, meeting room management, follow-up communications and tracking attendance and engagement.
Coordinate with internal cross-team content leads for session preparation, and manage internal and external speaker logistics
Support the MD of Programs to maintain content alignment with Accelerate's broader policy, research, and implementation goals
Compile feedback on content value and relevance on each session, and make recommendations for future sessions
Assist with annual in-person convening logistics

Administrative Support

Schedule and manage meeting agendas with grantees and logistics (e.g., breakout room management, exit surveys) for video and conference calls
Maintain and organize program documentation (e.g., application collateral, grant agreements, reporting) and file management systems (e.g., grant management portal [Temelio], Google drive, Monday.com)
Support the MD of Programs with cross-cohort analysis and insight development for the field
Assist with continuous improvement of grant programs and management to ensure we are streamlining and optimizing reporting and progress monitoring processes
Assist with travel arrangements and logistics for on-site visits with grantees

Qualifications

Bachelor's degree in education, public administration, nonprofit management, business administration, communications, public policy, or related discipline
Prior experience in K-12 education, grant management, program coordination, or nonprofit administration preferred
Project management experience, able to manage multiple projects and deadlines simultaneously
Highly organized with the ability to interpret and follow complex guidelines and instructions
Experience with grant application processes, reporting requirements, or compliance tracking
Proficiency with database management or project management systems
Strong writer, with attention to detail and experience preparing reports for diverse audiences
Clear record of successfully accomplishing tasks in a fast-paced environment
Proven ability to swiftly and creatively find solutions to tough problems
Exceptional ability to communicate with others, including experience facilitating meetings and managing stakeholder relationships
Experience coordinating events, webinars, or community of practice activities preferred
Authentic desire and willingness to listen to, learn from, and connect with a diverse range of people with varied interests and experiences, including students, families, educators, policymakers, local leaders, and funders
Unwavering belief in the potential of all students
A desire to continually grow, improve, and learn
Demonstrated focus on diversity, equity, and inclusion

Compensation

The annual salary range for this position is between $60,000 and $80,000.

Accelerate also offers a comprehensive benefits package, including medical, dental, and vision coverage, technology stipend, 401k with employer match, and generous PTO.

Working conditions

This is a fully-remote position, with some travel required.

How to Apply

Please submit application materials, including a resume, here (https://wkf.ms/40EwKUT). Applications will Monday, September 22 at 9am ET. If you have any questions, please contact hiring@accelerate.us.

This position was originally posted by Accelerate and has been curated by PurposePhil Career. To apply, please visit the original listing on the "apply" link below. We are not affiliated with the employer organization of this job ad or consultancy, and provide this curated listing as a service to our users.

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